Volunteer

Become a Volunteer

The success of the 2017 Annual Conference & Exposition presented by NBMBAA® & Prospanica® depends on volunteers just like you. With over 10,000 attendees and more than 60 sessions, this year’s Conference will require a great deal of “behind-the-scenes” coordination. In addition to helping the organization create an outstanding event, volunteers get to be part of a rich and rewarding experience. Register to volunteer by clicking below – the earlier you register, the better selection of volunteer opportunities.

Please note that the NBMBAA® & Prospanica® does not pay for hotel accommodations, travel or meals. Volunteers are responsible for their own Conference-related expenses.

Why Volunteer?

Get First-hand Experience in Event Management

Take Advantage of Networking Opportunities

Earn Rewards Both On-Site and Post-Conference

More Volunteer Information

Download the 2017 Volunteer Guides for everything you need to know about this year’s Conference.

Why People Love Volunteering

member_davalos

RON DAVALOS
Dillard University, Class of 2018
Marketing Major & President of VäKú Brand

Q: In what way did this conference experience impact your career development?  

It has impacted my career development by allowing me to realize that my resume should appeal to the type of industry or job I am looking for. For instance, an employer from Toyota told me that it’s great that I attended a bunch of leadership conferences, however, it does not speak of my knowledge or expertise of the position I was interested in or applying for. Therefore, I immediately learned that I need to find conferences about marketing, communications, public relations etc. in order to be considered for a position. I definitely did not take his advice the wrong way, but it gave me an opportunity to restructure my resume the right way.

 

Q. Why would you recommend other students volunteer?

I would recommend the National Black MBA Association® Conference to any students because it will help you gain access to employers first hand before the actual conference start. I worked 2 days prior to the start of the conference in New Orleans. During that time, I assisted representatives from different companies to help set up their respective booths. In doing that, I was able to have lunch with employers from General Motors and was able to connect with them outside the professional realm. So, I definitely urge students to volunteer just one day, if possible. It will definitely worth it.

 

Q.What was your biggest takeaway?

My biggest takeaway from the NBMBAA® Conference is that there are going to be rejections when looking for job opportunities. I necessarily did not get rejected from a company during this conference, however, I did talk with graduate students who were earning their MBA and they were not afraid to tell me that they were rejected or did not receive an offer from a company a couple of times. From having those conversations in Fall 2016, it prepared me for Spring 2017. I applied to seven organizations/companies for a Summer 2017 internship. I was rejected by ALL seven. I was dispirited at first, but I soon got over it and kept it moving. In the beginning of June, I received an internship offer by an organization that first denied me an offer. It was certainly sudden and did not expect it. I accepted the offer to work for my fraternity, Alpha Phi Alpha as a communications intern at the corporate office in Baltimore, MD. I would have never thought this lesson could come so soon to me, but I cherish the conversations with those graduate students I had during the NBMBAA® Conference which helped me to prevail.

Frequently Asked Questions

How do I become a Volunteer?

You can register to become a volunteer by clicking HEREOn-site registration will begin on Tuesday, September 26, 2017 at the Volunteer Registration Station, location: TBD or in the Volunteer Office- location: TBD

What volunteer opportunities are available?

Volunteers are asked to support a variety of important roles during conference, including floor management, event organization, crowd management and more. Volunteers assist in the following activities/events:

  • Career Exposition Floor
  • Luncheons
  • Case Competitions
  • Speaker Ready Room
  • Career Success Network Center
  • Employment Network
  • General Registration
  • Information Station
  • Volunteer Office
  • Social Media Support
  • Membership Booth
  • Workshops/Sessions

Can I register for multiple volunteer assignments?

Volunteers can register for multiple assignments as their schedule allows. Please do not register for opportunities that would create a schedule conflict.

Collegiate Partner Volunteers will be given special assignments and will not be required to select from the general volunteer opportunities list.

When should I arrive for Conference?

All Volunteers are required to attend one of the four orientation sessions. You should plan your arrival based on the orientation you want to attend and the day/time of your first assignment.

Volunteer Orientation:

Sun, Sept. 24 – 3pm – 4:30pm

Mon, Sept. 25 – 6pm – 7:30pm

Tues,  Sept. 26 – 10am – 11:30am OR  6pm – 7:30pm

There will be a special orientation for Collegiate Partner Volunteers.

Can I attend Conference sessions?

Volunteers are allowed to register for conference events at their own expense. Being a volunteer does not gain you access to events, sessions or activities free-of-charge.

Should I register for Conference if I am volunteering?

We encourage all volunteers to register for Conference. It allows you to have full benefit of the Conference experience based on your type of registration. Please go to the registration website to see your options for registering to attend Conference events, sessions, and activities.

Are my travel and/or hotel paid for?

No, each volunteer is responsible for securing his/her own travel and hotel.  Volunteers can make their travel arrangements via the NBMBAA® or  Prospanica®  website to take advantage of Conference blocks, but please note that there is no volunteer discount available. The NBMBAA® & Prospanica®  assumes no responsibility for volunteer hotel or travel plans and encourages volunteers to purchase travel insurance.

What is the volunteer dress code?

Volunteers will be provided with a 2017 Annual Conference & Exposition presented by NBMBAA® & Prospanica® shirt to be worn during your volunteer shift. Volunteers may keep the shirt at the end of the conference. All volunteers should wear black or dark colored slacks or skirts and dark (comfortable) shoes. Note some opportunities require business attire only. Please come prepared to walk as there will be a significant distance between some assignments.

Collegiate Partner Volunteers must wear business attire at all times given the various opportunities they can choose to work.

Where and when is this year's Conference?

The 2017 Annual Conference & Exposition presented by NBMBAA® & Prospanica®  will be at the Philadelphia Convention Center, 1101 Arch Street, Philadelphia, PA 191107 from Tuesday, September 26th to Saturday, September 30th.

Please note that volunteer opportunities start as early as Sunday, September 24, 2017.

Is there an age requirement for volunteering?

Yes, volunteers must be at least 18 years old to participate.

Can I choose my volunteer assignment?

Self-scheduling will open the week of July 24, 2017. At this time, you will have a chance to select your opportunities(assignments). You will be sent via email the access link to the self-scheduling site.

Volunteers who do not check in at least 30 minutes in advance of an opportunity may lose their assignment. 

How much time do I need to give to my volunteer assignment?

Volunteers are expected to satisfy the entire time that is posted for the assignment.  You must arrive 45 minutes prior to the start of an assignment

What rewards can I receive as a volunteer?

Based on the total number of hours worked, volunteers may qualify to win one of the onsite rewards and/or one of the 2017 Post Conference Rewards.

Please download the volunteer guide for complete details on rewards and other FAQs

Volunteers can earn both onsite rewards redeemable at conference and rewards that are redeemable post conference.

 

Please see reward rules & regulations below.

 

Some of the onsite rewards you can choose from include 1- one-day access to the Career Expo floor, 1- Concert Ticket, or 1- entry to one General Session, or Networking Session (The sessions you may select from are chosen by the NBMBAA®.) All onsite rewards must be used before the end of conference and volunteers can earn only one onsite reward.

 

Rewards redeemable post conference is assessed based on your membership status and the total number of hours you worked. These rewards may include one of the following:

  • Two-night complimentary hotel reservation at the 2018 Conference
  • One complimentary 2018 NBMBAA® Conference Registration
  • One 2018 Career Expo Registration
  • One complimentary 1-year NBMBAA® membership
  • One Gift Card (Value TBD)

What are the stipulations of earning rewards?

  • Once you cash in your rewards points they cannot be used toward another onsite reward.
  • YOU ARE ALLOWED ONLY ONE ONSITE REWARD.
  • All rewards are limited and are awarded based on the first group of individual volunteers who qualify for the reward.
  • Once the NBMBAA® & Prospanica®  has reached a rewards category’s designated quota no more rewards will be distributed for that reward category.
  • All rewards are non-transferable and must be redeemed prior to expiration date. Failure to redeem your reward by the indicated deadline may result in expiration of the reward.
  • NBMBAA® & Prospanica® has the sole discretion as to what hotel the reward winner will be housed.
  • NBMBAA® & Prospanica® has the sole discretion as to the day of entry to the Career Fair for this reward.
  • NBMBAA® & Prospanica® has the sole discretion as to type and value of the Gift Card reward.
  • PLEASE NOTE: NBMBAA® & Prospanica® at its discretion can change the type of reward at any time without prior notification to the award recipient.
  • No rewards can be banked or carried over to another conference year.
  • National Operations Team members and Local Conference Planning Committee members are not eligible to participate in the Volunteer Rewards Program.

What are the rules/regulations for being a Volunteer?

To become a volunteer you must agree to the rules, regulations, disclaimers and Code of Ethics. Click to view the full rules.

Who do I contact if I have a question that is not answered in the FAQ?

Please send an email to volunteer@nbmbaa.org.

On-Site Volunteer Registration

You may also sign-up on-site during conference at one of these two locations: Volunteer Office or at the Volunteer Registration Station during business hours. You can find more details about these items in the Volunteer Guidelines.

Volunteer Office Information

(Office Location:TBD)
Mon, Sept. 25 – 8am – 8pm
Tues – Thurs, Sept.  26 – 28 – 6:30am – 8pm
Fri, Sept. 30 – 6:30am – 6pm

Registration Station Information

(Registration Hall: TBD)
Mon, Sept. 25 – 8am – 6pm
Tue – Fri, Sept.  26 – 30 – 7am – 6pm
On-site registration will also be open following Volunteer Orientation on Sun, Sept. 24th  in the Volunteer Office.

Mandatory Orientation

If you plan to volunteer you must attend one of the four orientations detailed below:
Sun, Sept. 24 – 3pm – 4:30pm
Mon, Sept. 25 – 6pm – 7:30pm
Tue, Sept. 26 – 10am – 11:30am
Tue, Sept. 26 – 6pm – 7:30pm

About Rewards

Volunteers accumulate hours that can be redeemed for both onsite Conference rewards in 2017 and Post-Conference Rewards. All rewards are limited and are awarded based on the first group of individual volunteers who qualify for the reward. Once the NBMBAA® & Prospanica® has reached a rewards category’s designated quota no more rewards will be distributed for that reward category. All rewards are non-transferable and must be redeemed prior to expiration date. Failure to redeem your reward by the indicated deadline will result in expiration of the reward. No rewards can be banked or carried over to another conference year. We will notify winners of Post Conference Rewards by January of 2018. See the Volunteer Guide for a full description of rewards and how to earn them.

Post-Conference Rewards

2017 Onsite Rewards

2018 Conference Registration Pass

General Session Ticket

2-night Hotel Reservation for 2018

MBA Live Ticket

1-year NBMBAA® or Prospanica® Membership

Networking Event Ticket

Gift Cards

Career Expo One-Day Floor Pass

Collegiate volunteer partner rewards structure varies so please refer to the 2017 Collegiate Volunteer Partner Guide.

Tell Your Friends About Volunteering

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